Digital Asset Management for School Photos
Capture the moment-school photos
It’s an early morning in March.
It’s barely 7:30am, and the school oval is still covered with a fine mist, but already a small army of students and staff begin setting up shade tents and the equipment for the day’s program.
It won’t be long before the students will arrive. The coloured polo shirts indicate which house they belong to. Many of them have painted their faces, and have ribbons and other decorations to show their allegiance.
The program is packed! Javelin, shot putt, high jump, long jump, relay races, long distance races, sprints – there is even a three-legged sack race. The students settle into the track and field events with enthusiasm mixed with competitive spirit: every point for their house counts!
The attending parents who are on catering duties for the day are also diligently taking pictures to capture the moments that will mark the history pages for years to come. Sports Day is a memorable day, and by the end of it, the winning house is cheered and decorated.
Sports day & school events
Sports Day is only one of many school events held during the year, where the many pictures taken can be used on the school display board and in the weekly newsletters.
It is no surprise that the new cameras on smartphones have caused an explosion in the quantity of pictures taken. According to the latest statistics published in celebration of the iPhone 10 year anniversary , smartphones have effectively turned a hobby into everyday life.
No longer do you have to remember to take the camera on that school trip to capture the happy snaps – you now travel with your phone everywhere. And no longer do we need to wait and pay for the film to be developed (for those of us who can recall back that far) sharing and publishing our captured memories is now just a click away.
The devil is in the detail
The flip-side of being able to take all these school photos, is that many educational institutions – early learning centers (ELC), schools and colleges are now potentially having to manage thousands of images, all of which need to be sorted and classified, into classes, years and events.
When it comes time to publishing school photos in newsletters, the yearbook, or even online, the school has to determine which images can actually go to print.
Photo privacy & managing school photos
While there are a number of issues around publishing children’s pictures online as presented within The Australian Institute of Family Studies website article Images of children and young people online, these principles are very similar when reproducing student’s pictures in traditional print mediums.
The Privacy Act 1988 clearly stipulates a set of laws around the “publication of personal information that conveys the identity of a person or allows their identity to be determined”. Images of children that would enable them to be identified – for example, in a school uniform, outside their house, or showing their name – should not be published without the consent of both the child and their parent or guardian.
Commonly, in line with the privacy purposes, some parents will not have given permission to have their child’s picture appear in any of the school’s publications. This has required schools to spend valuable hours sorting through the photographs, identifying the students on each one, determining whether they can be identified, and then checking the hold permission to print that particular school photo.
Introducing SchoolBench™ – a Digital Asset Management system for schools
SchoolBench™ is a software program specifically designed for schools, colleges and educational institutions to help store, classify, identify and publish their images, as well as other digital assets, such as audio files and video files.
Drag and drop a folder with files into it, and the content is automatically classified using the embedded metadata (such as type of camera, aperture, date taken and geolocation). SchoolBench™ then indexes all digital assets to provide users fast searching capabilities.
SchoolBench™ is so advanced that it conducts facial recognition on school phots, identifying teachers and students, so that at any time specific people can be searched for, by name.
If a child’s school records indicate that pictures cannot be published, then the images where the child cannot be identified are clearly indicated as such, making the exercise of sorting and excluding, much easier.
Using the SchoolBench™ technology, locating pictures based on a child’s name, a class in a particular year, a school term, or an exact event is now a quick and easy task.
SchoolBench™ runs as an app in popular browsers, so you can preview school photos, listen to audio and watch videos straight from the browser, without needing to download, or installing any extra applications onto your computer.
Of course, all student’s information needs to be completely secure, so SchoolBench™ can run locally on the school’s server, ensuring all the information is securely kept and out of reach of anyone without specific authority to access the content.
A new way to manage your school’s digital assets
SchoolBench™ brings the power of new technology where it is most needed – easy organization of your school photos, automatic extraction of metadata with facial recognition, rapid search facilities, secure storage – so that you can manage your school images more effectively.
Parashift have extensive experience implementing systems to help manage organizations’ document challenges and are happy to discuss this and any other information management issue that your school may be experiencing.
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