Category: Blog

Developments in video facial recognition and mobile app

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Video Facial Recognition
On average, the top mediums of communication used by schools, e-newsletters and social media, has brought ever increasing challenges for school professionals.
Did you know, that by 2022, Cisco research predicts that video will be 15 times higher than it was in 2017 and will represent 82% of all consumer internet traffic.
Additionally, a staggering 95% of the message is retained when video is used. This statistic denotes a move in communication from text and image to video, and is beginning to change the marketing and communication landscape, specifically for schools who are operating in an increasingly competitive market.

Mobile App
SchoolBench is soon to release a mobile application that aims to engage teachers and parents as an additional source of photo and video media production for your school.
SchoolBench in turn becomes the central point of storage for digital assets and retains the publishing permissions for any such submissions, using your SIS (Synergetic, TASS and many more) as the source of truth.
This means, if a family member captures a great photo of their child winning the relay on sports day, SchoolBench has the ability to apply the permissions on that child and any others in the photo or video, to protect the school, prior to sharing.

Together with video facial recognition, we are in the process of developing and fine tuning these developments. 

Great news! – Edumate Integration
SchoolBench has completed yet another successful integration with the student information system, Edumate. Roseville College and St Lukes Grammar in NSW are using SchoolBench to manage their digital assets (video and photos).

What does this mean? 
In addition to Synergetic, TASS, Simon, Maze and PC Schools, schools that now use Edumate can now provide student data automatically to SchoolBench for your images and movies including student identification, media consent and even identifying the activity from your calendar.

Share your SchoolBench story
The team at SchoolBench is working hard to provide regular enhancements by engaging with and understanding the challenges faced by schools. We love hearing your stories about your digital media management experiences within your school community.

If you have a success story you would like to share with the SchoolBench community, drop us a line. By sharing you could win a Gold Class movie voucher for two, redeemable in your state.


SchoolBench – A smart, simple and safe solution to managing digital media for schools


SchoolBench – The Caesar Augustus Release

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August, the month named after Rome’s first and arguably most successful emperor, Caesar Augustus. Parashift are pleased to confirm that SchoolBench v10.1.0 will soon be released and it includes a handful of awesome new features, all heavily requested by our growing list of client schools.

Colour Configuration
You can now specify colour coding for your assets in SchoolBench’s Admin Panel.
Easily match against field values such Media Consent, for a quick visual way to filter photos.

And the results view:


New Other Names
SchoolBench now captures alternative names that students and teachers may be known by, e.g. nicknames.


This allows you to specify Nicknames or other preferred names of profiles and use them when searching:


Shift + Click to select blocks of images
You can now shift + click to select blocks of items rather than clicking and dragging through them:

Version 10 has arrived!

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SchoolBench V10

Version 10 has arrived, and for all SchoolBench clients, simply visit the admin panel to upgrade to the latest release. Here’s a summary of the new features available, improvements, and two new student management systems that can integrate to SchoolBench.

Multiple Calendars are now supported


New Members to Integration Family

SchoolBench can now integrate two new SIS’, Edumate & PCSchool


Rendition Download

If you have defined a rendition in the admin panel, you can now download the rendition alongside the original:


HEIC and HEIF formats are now supported


Facial Recognition



The system is now much less hungry on resources to run thanks to the creativity of our tech team!


Resizing of Photos

SchoolBench will resize photos that are too large when initially finding faces. We found that the RAM usage of large photos was causing the service to perform sluggishly with no added benefit.

After faces are found, the full resolution face is used for comparison.


Admin Panel

If you want to increase performance of face detection, you can now choose the number of tasks to run in parallel and size threshold:

The “Winter is Coming” Release

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Winter is coming SchoolBench release

Parashift will be launching version 9 of SchoolBench this week. Our move to more regular releases continues unabated and winter is no exception. For schools yet to joint the SchoolBench family, “as Ygritte said “you know nothing Jon Snow”.

The GOT inspired release includes two great new features and some minor bug fixes.

New Features

Information Continuity – Attach metadata from your original digital asset to derivative versions.

SchoolBench metadata mapping to derivative

Naming Captions – To assist the identification of multiple people in photos, SchoolBench now enables users to further classify people by location (e.g. row) as well as their position in the school e.g. student/teacher, all of which is then presented in a legend associated to the image

Naming Caption

Naming Caption



EduTech Sydney June 6-7th 2019

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EduTech 2019

Parashift, the makers of SchoolBench will be at the 2019 EduTech conference in Sydney 6-7th June.

Come to our stand #541 and meet SchoolBench’s Technical Director, Peter Lesty for an insightful and deep dive into the technology being adopted by schools all across Australia, as well as hear what on the cards for the future.

Parashift’s EduTech 2019 Special Discount


SchoolBench Parent Portal is Released

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Designed by and for schools, the Parent Portal helps to build a closer rapport with your community by publishing more regularly a child’s educational journey, securely, safely and directly to their parents.

The Parent Portal can be provided to the school either as a standalone portal or embedded into your existing portal as an iframe.

To provide the school’s parent community with a seamless experience, the portal supports theming with the use of your School’s logo and colours. And with a simple and clean interface for parents, the portal automatically organises the photos by year and by child – handy for those families with multiple children.

Both automated publishing to parents and a more tailored approach can be adopted, with the community relations team curating the images before publishing.

SchoolBench’s Parent Portal connects the dots, by identifying the students through SchoolBench’s built-in facial recognition engine. Together with the student management system and event calendar integrations, children and their activities are identified and connected to their parents, all the while taking into account media consent, so that images featuring children with restrictions are not openly published.

To book a demo email us at or call 1300 769 809


SchoolBench Parent Portal

SchoolBench Parent Portal


Parent Consent – The Case for School Photo Management

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Parent and children reviewing photos

Communication teams are increasingly demonstrating the day-to-day value of their school through photos, and as the saying goes, “a picture tells a thousand words”.

This development has necessitated large amounts of time being spent trawling through a vast array of folders in Explorer or Finder. Feedback from our client schools has this between one to two days a week which also includes the manual task of correctly identifying the students so that parent privacy considerations can be applied.

Parashift’s research into photo school management and particularly the privacy views of parents has highlighted that parents’ concerns to privacy are in fact layered and speak more to control than actual risk.

When delving deeper into this, we found that parent concerns are greatly diminished with internal publications such as newsletters, bulletins and end-of-year books. Where they have the majority of concern is with public communication such as social media and traditional advertising, such as billboards. When we drilled down, the primary objection pertained to social media with fears of cyberbullying, predators (reinforced in regular news coverage) and special family situations

For school marketing with parents with highly restrictive requirements, we have found they too can often be used. A need for control has the parent imposing a restricted policy to the school; however, a personal request with an explanation of the image’s intended use, including the controls you have in place to protect the child will dramatically increase your chances. An example of a control is removing all metadata for identification reasons.

The simple permission classification of opt-in and out has the school limiting their creative content as well as their communities’ intimacy potential with the school. Surprisingly we found less than 3% of assets created are actually ever used.

In next month’s blog, we’ll cover off a multi-tiered permission approach when managing parental consent that takes into account the modern-day challenge.

SchoolBench Summer Release 2019 is here

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Summer Release

In case you didn’t notice, Summer is here! Anyway, we did, so it’s time for SchoolBench Summer Release to help you organise the new school year’s photos.

For clients, simply visit your Admin Panel tomorrow, and click the Updates button to receive access.

Here’s a summary what will be available, with more information made available in your online documentation.


         For the School Marketeers

Facial Recognition Management

  • Management of the bounding boxes for facial recognition has been made easier. Users can now make bulk changes to an image such as unassigning, removing and verifying people.

Event Suggestions

  • Like any busy school, sometimes events overlap. If SchoolBench is unsure about what event a photo relates to; it will provide you with a suggestion or a list of options should multiple events be on at that time.

Sort Order

  • Users can now edit their search results by sorting in the order of their preference.

SchoolBench Share Drive & Photoshop

  • Accessing your images in a Share Drive and applications like Photoshop has been overhauled, and now better reflects the folder and file layout you are familiar with.

Custom Tags Protection

  • Due to the growing usage of custom tags, SchoolBench now protects these amendable fields automatically when applying new custom tags.


     For the System Administrators…


Single Sign-on (SSO)

  • You can now implement SSO via Kerberos and Open ID Connect. This supports transparent login on premise and also using cloud providers like Azure AD and Google.

Nested LDAP Groups

  • LDAP now supports nested groups, so you can reflect your permissions and roles much easier.

Trigger LDAP Sync

  • Rather than waiting a day, you can now trigger LDAP Group/User Synchronisation from the Admin Panel whenever you make major changes.


Footnote: As SchoolBench is often an on premise solution; if you experience any issues upgrading due to your local environment, our support team is here ready to help. Merely log a ticket at


2018 – The Year That Was

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Once again I am reminded as I write this year’s summary, it has come round all too quickly. While I am not complaining, as most of us are about to enjoy some well-earned rest, time does appear to be speeding up – perhaps it’s a symptom of getting older?

2018 was a challenging and fruitful year, with several significant events that took place.

Alfresco Community
Parashift’s board approved an important change in our strategic direction to extend support to Alfresco Community and launch a new proactive managed service. Supporting Community is prohibited under the Alfresco partnership agreement, which necessitated a termination of the partnership.

Our focus and commitment to Alfresco shows no sign of abating, as we extended our service offering for all things Alfresco. Pleasingly, all our Alfresco clients elected to continue with Parashift, with the majority upgrading to the new managed service. This outcome is a testament to our delivery team and a validation of the confidence our clients have in Parashift.

In February, we released SchoolBench GA (General Availability), our digital asset management system designed with, and specifically for, the education market. As a trailblazing solution, the take-up was initially slow; however, since visiting hundreds of schools across four states and attending several conferences, the market has embraced SchoolBench with much vigour.

Since February, two further releases have taken place, adding significant functionality, most of which was requested by our ever-growing list of client schools.

SchoolBench finishes the year with clients in all Australian states and New Zealand. We have broad representation including: Catholic, Lutheran, Anglican, Jewish as well as non-denominational, at both primary and secondary levels.

An eye to 2019
In January, Parashift will be launching SchoolBench’s Summer Release with some fantastic new features requested by our clients.

In Term 1 (Feb – April), Parashift will be launching a Parent Portal providing schools with a secure and innovative way to share student photos and movies with their parents.

Term 2 (May – June), SchoolBench will be enhanced with an Archive module designed by school archivists of our client schools. The purpose is simple: to provide an intuitive system for the long-term preservation of both their digital and non-digital collections

On the Alfresco front, Version 6 GA will soon be available. Parashift’s support team will soon be helping our clients as a matter of priority to upgrade to Alfresco’s ‘latest and greatest’ while ensuring a smooth transition is achieved.

In conclusion as the year closes, I reflect on all the ups and downs of the year, and hold much hope and enthusiasm for the year that lies ahead.

To the leadership team of Peter Lesty and Henri Guillaume, I acknowledge their outstanding contribution to Parashift in the year. Their passion for client service and the innovative approach to solving problems is inspiring.

I wish staff, clients and partners a safe and enjoyable Christmas and prosperous healthy 2019.

Rabbit Season! Duck Season! No, it’s SchoolBench Spring Release Season… Fire!

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SchoolBench Spring Release

Parashift is pleased to confirm SchoolBench Version 7 (aka Spring Release) will be made available next week. To upgrade, simply visit the Admin Panel and click the Check for Updates button after the 15th of November.

As SchoolBench is a collaborative project with school marketers, the Spring release includes a number of new features and enhancements to existing functionality, as requested by our client schools, as well as a few bug fixes.

New Features

  • Newly created signature images will now initiate an automatic scan of your existing image repository to identify even more people.
  • A popular request has now been actioned. New signature image logic extends auto tagging and facial recognition to teaching staff and school guests.
  • To help improve accuracy with SchoolBench’s machine learning, verifying a student’s image will become easier with a pop up of their signature image, so you can run a visual comparison and make the right decision even easier.
  • Another popular request has been keyboard shortcuts – we’ve listened!
  • SchoolBench’s Admin Panel can now run tests on your Synergetic database to check for errors and report them back to you.
  • A new Published To field makes it easier to track where images have been used, either in the Yearbook, on Facebook, or in newsletters. Of course, you can also filter on that field, making publication analysis now a breeze.
  • The Admin Panel allows you to configure SSL for your SchoolBench site to improve security through encryption. 

Feature Enhancements

  • Parent Permission, Tags and Published To fields now includes auto-suggestion to minimise the proliferation of names for the same classification.
  • The Date and Size values in the table view have been formatted to make them more easily understood.